Capital Improvement Committee
- Four-year term.
- Meets the second and fourth Tuesday of every month.
- Five-member committee. The Town Accountant shall be the ex officio Secretary of the Committee but shall not be entitled to vote on recommendations to be included in its reports.
- A capital improvement or project is a physical betterment or item of equipment having a substantial useful life and a total cost that exceeds $5,000.00. It can be more specifically defined as:
- An expenditure, financed in whole or in part by Town funds for the construction, reconstruction, replacement, major repair, extension, or other improvements of public buildings, highways, sidewalks, storm drains, sewerage installations, playgrounds, parks, or like public works, or for a facility, structure, or a utility appurtenant to any of them
- An expenditure, similarly financed for the purchase of land; an item of equipment, buildings, or structures
Briefly, capital expenditures are made in order to provide, replace, or improve the facilities that furnish services to the public.
The Town Manager shall prepare and submit to the Board of Selectmen, Finance Committee, and Capital Improvement Committee, the annual capital outlay program. The library and school department shall provide the Town Manager with its capital outlay programs.
The Committee shall ascertain annually what capital outlays will be required by the Town during the subsequent five years. In making this determination, it shall consult with the town, county, and state officials, and with other boards and committees of the town. It shall publish an annual report with the Town of Medway's annual Finance Committee and with the annual Town Report and such other reports as it deems advisable and shall include in such reports its recommendations for the scheduling of capital outlays and for the financing of such outlays as in its judgment cannot, or should not, be paid for entirely out of current revenues. The Committee shall assist the Town Meeting with regard to priorities of projects, financing costs, the impact of recommended projects on the operating budget, and other related matters.
The Committee shall prepare and maintain a Community Resources profile to be a basis of reference in the Capital Improvements Program planning and recommendations. This profile should include, but not be limited to, the following:
(1) Ten-year record of the town's growth in population and the number of public, residential, commercial, and industrial buildings and facilities.
(2) Estimated value, floor space, and/or land areas of public, residential, commercial, and industrial properties.
(3) School student populations; total, per student, and per taxpayer costs for the current year.
(4) Acreage assignments to zoning districts.
(5) Demand for commercial and industrial facilities.
(6) Employment and unemployment levels for the current year.
(7) Economy of the area and projected trends.
(8) Ten-year record of town expenditures, in total, by department, board, committee, or other functional group or unit, a record of tax rates, and total assessments.
(9) List of major financial commitments for the current and following year.
All projects approved at the Annual Town Meeting following the Capital Improvement Program Committee’s recommendations will be overseen by the Town Manager as the Town’s Chief Procurement Officer, funds for which shall be set aside and released by the Town Manager only after proper documentation has been submitted indicating the work is complete or the purchase has been made in accordance with the intent of the Capital Improvement Committee and the voters at the Annual Town Meeting.
